How to Import a GEDCOM

Import Data

There are several options to consider when importing a GEDCOM. But do not worry, it is really not that hard.

Import Custom Event Types

The first time you Import Data, you should

  • Check the box in front of Import Custom Event Types only (no data is added, replaced or appended)
  • Import Data with Replace All option

Uploading the file

  1. From the main page click on the Administration link.
  2. Click on Import/Export


  3. Under Import GEDCOM (standard 5.5 format): Next to the From your computer: line click on Browse
  4. Find the GEDCOM file on your computer. Example: 'JimMackaySC.ged' (click here to see how to create a GEDCOM)
  5. Under Import into: select Destination Tree A default tree was set up when you created the login. If you want another tree let me know.
  6. Under Replace (in selected tree): select Matching records only unless you want to completely reload the tree.
  7. Choose which of the following options you want to use and Click Import data

You will then see the upload message.

Import from local computer.jpg

Next you will see the importing message.

Import media latitude-longitude TNG71.jpg

When the Import has completed, a check mark will apear next to Finished Importing Ged com. The screen will also provide an option to delete the gedcom file that was uploaded. It is safe to deleted the file as the information is in the database.

Gedcom import completed.jpg

Next click on More Options to go to the Secondary Processes and then select Track Lines to mark all children in a family who also have children.

Secondary Processes

Track Lines

You should Track Lines after the Data Import completes.

Sort Children

Sort Children is an optional secondary process and need not be performed if children are in the correct order from your desktop gedcom.

Sort Spouses

Sort Spouses is an optional secondary process and need not be performed if spouses are in the correct order from desktop gedcom.

Relabel Branches

If you have assigned Branch labels, you must Relabel Branches after a Data Import. Note that if new people were added to an existing branch, they will not be labeled by the Relabel Branches process but will need to be labeled manually.

About the upload options

Upper case all surnames

Tick this box if you want to have display all surnames as UPPERCASE.

Do Not recalculate Living Flag

Tick this box if you DO NOT want the living individuals name replaced with the word Living. See Notes about privacy below.

Replace only if newer

Tick this box if you want to check the date in the gedcom for each line and only upload if newer that last time you uploaded to the Mackay Project.

Import Media

You can easily batch upload pictures and other media if you have them linked to you desktop genealogy program.

  • Create a directory under My Documents named MacKay Project Pictures
  • Create additional directories under this one: Photos, Histories, Documents, Headstones.
  • Move only the pictures and other media you want to upload to the MacKay Project to these directories
  • These files need to be already linked to your GEDCOM file from your desktop genealogy program.
  • Let me know if you need more help with this.
  • You can also manually upload the pictures.

Import Geocode

To import the latitude and longitude for geocoded places into MacKay Project, you need to check the box in front of the import the latitude and longitude option.

Notes about privacy

  • The privacy prefix for private notes is ~ or the tilde located above the tab key. (tilde is used in PAF you can manually add in other programs)
  • The import process will hide the names of living individuals. Their names will be replaced with the word Living in the web site.
  • If a person has no birth or death date listed, the import will not hide the names. Set this way so that you can see early ancestors which may not have a birth and death date.
  • If a person has a birth date and does not have a death date they will be hidden for 100 years after the birth date. Their name replaced with the word Living.
  • If a person has a death date they will be hidden for ten years after that date. Their name replaced with the word Living.

Contact Us

email imageIf you have any questions or comments about the information on this site, please contact us. We look forward to hearing from you.